REGISTRATIONS

• Ensure that Registration Forms are fully and properly completed ….. FULL names and addresses are required.
• The Club Secretary must countersign each Registration Form.  No other signature will be accepted unless prior arrangement has been made with the Registration Secretary … and then only in exceptional circumstances.
• The Registration Secretary must receive Registration Forms by no later than 7.00pm on the day before the match.  This will not be varied.
• Please note that the registration deadline for Cup-ties is 14 days prior to the date of the match.
• You will receive acknowledgement slips back quicker if you enclose a stamped, addressed envelope with Registration Forms.
• Only use Registration Forms supplied.  Photocopies will not be accepted.
• Further supplies of blank forms are obtainable from the Registration Secretary.  Additional forms are supplied in multiples of 4 for which you will be charged £1.  Please send a stamped, addressed envelope for additional Registration Forms.
• Transfer Forms are obtainable (free of charge) from the Registration Secretary.  Again, please send a stamped, addressed envelope.  The Transfer Fee is £10 per player.
• Registrations and Transfers close on 31^st March.

FIXTURES

• Please check the availability of your ground prior to the start of the season ….. especially Clubs who share with Cricket Clubs, etc.  Please inform the Fixture Secretary immediately if your ground is unavailable.  Don’t wait for publication of the fixture lists.

• The fixtures given to you at the AGM are “pilot fixtures” only.  Fixtures are sent out on a monthly basis.  However, alterations are often made to these in order to maximise the weekly fixture list.  If your monthly fixtures are changed, you will usually be notified (via telephone or e-mail) on the Sunday or Monday ….. but the League does have the right to make fixtures later in the week.

• If you require a postponement (eg: for a wedding, etc), contact the Fixture Secretary and give him at least 8 weeks notice.

• If you have a match postponed (for any reason), the Club postponing the fixture must telephone the Fixture Secretary without delay and then confirm it in writing, on the green Postponement Form provided.  The Postponement Form must reach the Fixture Secretary within 3 days of the postponement.  Please note that the Postponement Form also acts as a charge sheet and the Discipline Committee will decide whether the reason is acceptable.

REFEREES

• Referees are allocated to every fixture and are noted on the monthly fixture lists.

• The home Club must contact the Referee (and Assistant Referees if applicable) at least 48 hours prior to the match to confirm the fixture, ground location, kick-off time, etc.  If there is a change to the allocated Match Official(s) please contact the Referees’ Appointments Secretary for the updated appointment.

• Referees have to report to the ground 60 minutes prior to kick-off in the Premier Division (or 45 minutes in the Junior Divisions) and a representative of the home Club must be there to meet them, show them to their changing rooms, etc.

• Please ensure that the Match Officials’ changing rooms are clean and tidy (not cluttered up with line marking equipment, etc).

• Please provide the Match Officials with refreshments at both half time and full-time.

• Remember to indicate how much you paid the Referee (and Assistant Referees if applicable) on the bottom of the Result Sheet.  Expenses are pooled at the end of the season.

• There are separate sheets for the marking of Referees in the Premier Division.

MATCH DAYS

• A representative of the home Club must be at the ground 60 minutes prior to kick-off in the Premier Division (or 45 minutes in the Junior Divisions) to greet Match Officials.
• Team Sheets must be exchanged with both the Referee and your opponents 30 minutes prior to kick-off in the Premier Division (or 15 minutes in the Junior Divisions).  Please note that shirt numbers worn by players must correspond with numbers shown on the Team Sheets.
• Pay the Match Officials their fee and expenses after the match.
• Alcohol must only be consumed in a Club House.  It is the responsibility of all Clubs to ensure that spectators do not consume alcohol adjacent to pitches before and during play.

RESULTS

• Results of all matches must be telephoned in to the Fixture Secretary within two hours of the match.  You must also telephone in the result of matches played in any Competitions outside of this League, eg: County Cup Competitions.

•  Result Sheets must be sent to the Registration Secretary and received by him within 3 days of the match (postmark will be noted).  Please write the full names of all players.  Home Clubs must include the amounts paid to Match Officials.  There are separate Result Sheets for Cup-ties.

• There are separate sheets for the marking of Referees in the Premier Division.

GENERAL ITEMS

 Insurance

League Rule 7 states that all Member Clubs must belong to an Injured Players Insurance scheme.  Clubs shall produce a copy of their Insurance Certificate to the General Secretary of the League, before the commencement of each playing season.  All Clubs are warned that should a fixture be postponed due to non-compliance with this League Rule, the Club concerned will be held responsible for the postponement.

Finance

All League fees must be paid by 1^st August.

If you do receive a fine, please pay it promptly.  Failure to do so could result in your Club being suspended.

Cups

The draws for the first rounds of the KO Cup Competitions have already been circulated.  Results and draws for subsequent rounds will be circulated throughout the season.  The Fixture Secretary will arrange Cup-ties to suit fixture lists.  There is no “Cup weekend”.  If a Cup tie is postponed, the Fixture Secretary will rearrange it ….. it is not automatically rearranged for the following weekend.

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All Clubs are asked to take special note that the procedure, for making a claim for expenses, will be as follows:

(i) The claimants shall write to the defaulting Club within three days of the date of the cancelled fixture (excluding Sunday), giving full details of the expenses being claimed. A copy of such letter to be sent to the Hon General Secretary.

(ii) The defaulting Club shall, within seven days of receiving such claim, reply to the claim by:

A copy of this reply is to be sent to the Hon General Secretary.

(iii) Where the claim is disputed, the claimant shall send to the Hon General Secretary the receipts (or copies of receipts) for those expenses which are being claimed.

(iv) The League Management Committee shall consider all the available facts and evidence and make their judgment subject to League Rule 16.

Clubs are asked to accept this procedure as being a more detailed interpretation of League Rule 10(F). Any further guidance thought to be necessary should be obtained from the Hon General Secretary.

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The following guide lines have been formulated by the League Management Committee in order that every club may play its full part in deciding the ultimate winners and to ensure as far as possible that all disciplines are included by the award of points as follows:

(a) By Referees - a maximum of ten points to each team for the sportsmanship and self-discipline shown by all players and officials before, during and after each game.

(b) By all member Clubs - a maximum of ten points to each of their opponents for the sportsmanship shown by their players on the field of play and for the courtesy and efficiency shown by their Officers before, during and after the game.

(c) By Management - at the completion of all fixtures a maximum of forty (40) points from each of the following Officers: Hon General Secretary, Hon Treasurer, Hon Fixture Secretary, Hon Registration Secretary and Hon Referees’ Appointments Secretary for good conduct, efficiency and general administration throughout the season.

The total marks gained from each of the above sections shall be added together and the Club (team) gaining the highest total of marks shall be declared the winners of the Trophy.

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